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Expenses that a self-employed person can deduct even if they do not have an invoice

Firmalex > Business consultancy > Expenses that a self-employed person can deduct even if they do not have an invoice

The self-employed do not need an invoice to justify expenses such as employee salaries or the RETA fee.

Can a self-employed person deduct an expense without an invoice?

As a general rule, a self-employed person cannot deduct an expense if he/she does not have an invoice, especially in the management of the VAT tax. However, there are some exceptions.

Difference between invoice and ticket

An invoice is a document that is issued once an economic transaction has taken place. It must include both the fiscal data of the person selling the product or service and of the person acquiring it. This means that any purchase receipt is not a valid receipt to deduct the VAT expense.

However, the IRPF law does not establish anything in this sense. The regulation only states that the professional must prove that the expense is deductible. This would mean that any document that can prove its validity is valid to deduct the expenses in the IRPF or, in other words, expenses without an invoice could be justified in the IRPF as long as they can be proven by any other means.

Expenses that are difficult to justify

It is also important to bear in mind that not all the expenses incurred by self-employed workers have an invoice, although they are expenses that can be deducted. This is the case of the contribution paid to the Social Security, the licenses or municipal taxes for the business or the salaries of the employees. These expenses will not need an invoice to be able to deduct them. On the other hand, the Tax Authorities classify a series of expenses as difficult to justify. In this case, the Tax Agency does allow workers who are in the simplified direct estimation regime to include those expenses that they cannot justify. They must include them as if they were part of the operating expenses. This means that self-employed workers could add 5% (7% from 2023) of the difference between income and expenses that they have had as expenses that are difficult to justify. The maximum deduction in this case will be 2,000 euros.

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